On what basis did Boone County pay $28k in accrued leave to the retiring Public Defender?

THIS IS A POSTING IN Progress-----------------

Stories about this large accrued annual leave payout have been published in the Boone County Journal, February 13, 2015, Page 2 and 4 . (http://boonecountywatchdog.blogspot.com/2015/02/retiring-public-defender-demands-large.html OR http://www.boonecountyjournal.com/news/2015/Boone-County-News-02-13-15.pdf#page=1)

The retiring Mr.Minhas claimed $50,000 for past years annual leave;  Boone County paid $28,000.   The Boone County Board appeared to be unaware of this large sum owed.  Was there was a sufficient paper trail that this claim should be paid?   Why the large difference in amount claimed and the amount paid? 

Based upon these and other questions the following Freedom of Information Request(Item #1) was submitted.

Item #1

The request was partially granted.  Very interestingly some basic records do not exist.  See letter, Item #2 shown below

FOIA Question Number #3, for example,  there is no record that Mr. Minhas’ leave carryover for each year was actually approved each year by the Department Head. This is an apparent requirement of the county’s personnel policy and Mr. Minhas (who was the Department Head) was possibly one who would approve his own leave accrual but no such record exists.  Absent this information should any accrual of prior year’s leave occurred?

Item #2

 

Item #3

 

 

 

 

 

 

Item #5

 

Item #6

Item #7  Minhas’ application for payment of 837 hours of annual leave

Item #8  Computer generated accrued sick and annual leave for Mr. Minhas.  Apparently generated in November 2014

Item #9 Accrued Unused Vacation Days as of November 30, 2013.  Apparently generated by Excel Spreadsheet possibly submitted to auditors for year end 2013 accounting.

Item #10  County Board closed session minutes regarding Minhas payment.  See Collective Bargaining section.